PROBATION POLICY

Students who score 69 or less in any given subject must meet with his/her instructor to discuss the procedures of removing the deficiency in the shortest time possible. The student will be given the chance to take a make-up test. Students with a score of 69 or less in any subject will be put on probation until he/she takes a make-up test on the same subject and score a passing grade. If the student passes the make-up test, he/she will only be granted a grade of 70. Students who fail any make-up test may be terminated from the program. Probation is within one week.

Classroom assignments and/or take-home assignments may be given by the instructor to better prepare the student to remove the deficiency. Students who do not turn in their make-up assignments will receive a grade of zero (0) for the make-up work. Make-up work will not remove an absence, nor will it add to the hours completed in the program. Student can be re-admitted after 30 days from the termination date, so long as a minimum grading period has passed.

ATTENDANCE POLICY

Regular and prompt class attendance is considered vital to the education process. While developing technical skills, each student should strive to maintain regular and punctual patterns, which are necessary and appropriate to the medical field. Furthermore, remember that many prospective employers inquire about school attendance and student punctuality. Attendance is taken at the beginning of each class. The student must be present during the entire class period to receive a full credit. A student is tardy or considered leaving early if he/she misses fifteen (15) minutes of class time. Tardiness is counted as one hour. Student will be put on probation after one week of tardiness.

Students will be terminated when he/she is absent for ten (10) consecutive school days or in excess of 15% of the total clock hours of any of the programs over 200 clock hours, whichever occurs first.

Students enrolled in short courses of 200 hours or less will be terminated if their absence exceeds 25% of the total clock hours in the program or (10) consecutive school days, whichever occurs first.

When the student misses a scheduled day, he/she will be charged for a full day. School holidays are not considered an absence. Make-up work will neither remove an absence nor add to the hours completed in the program.

WITHDRAWAL POLICY

Students who find it necessary to withdraw from class should obtain approval from the campus director. All school property in their possession must be returned to the school and all financial obligations must be paid before they can withdraw in good standing.

RE-ENROLLMENT POLICY

Any student terminated from Alpha Medical Institute for any reason will not be allowed to re-enroll for one grading period from termination date. To re-enroll, the following will be required:

  1. Written permission from the campus director.
  2. A re-enrollment fee of $75.00.
  3. Full payment of unpaid fees from prior attendance.
  4. Credit will be granted for hours successfully completed during prior attendance.
  5. Tuition will be based on cost per hour and the student will be charged in accordance with remaining hours left in program.

 

DRUG AND ALCOHOL PREVENTION/AWARENESS POLICY

It is the policy of the school to provide the students with an environment that maximizes each student’s chance for academic success. It is our belief that the environment must be totally drug and alcohol free. Therefore, the school has instituted the following measures to insure a positive, drug and alcohol free environment for its students and staff. As our first concern is always the student, it is the school’s desire that any student having substance abuse problems to contact the director for assistance in obtaining qualified treatment. All consultations with the director will be held in the strictest of confidence for the protection of the student. It is the policy of the school that anyone found distributing or selling controlled substances of any kind on campus, including the parking lots, shall be subject to immediate termination and any other such actions shall be deemed appropriate by the director of the campus. Any student found in possession of any controlled substance shall be dealt with in a manner deemed appropriate by the campus director. It is our sincere desire to assist students enrolled at the school to achieve their goals, both academically and personally. We do believe that those goals cannot be met in any environment that is not drug and alcohol free. We firmly believe that students of this school have the right to expect an atmosphere conductive to their goals. Please be certain that we are making every effort to guarantee the proper environment and atmosphere.

 

CANCELLATION POLICY

A full refund will be made to any prospective student who cancels enrollment contact within seventy-two (72) hours (until midnight of the third day, excluding weekend and legal school holidays) after the enrollment contract is signed and a tour of the facilities and equipment is made by the prospective student.

TERMINATION POLICY

A student will be terminated from Alpha Medical Institute for the following violations: Attendance Policy

REFUND POLICY

  1. Refund computations will be based on scheduled course time of class attendance through the last date of attendance. Leaves of absence, suspensions and school holidays will not be counted as part of the scheduled class attendance.
  2. The effective date of termination for refund purposes will be the earliest of the following:

(a)        The last day of attendance, if the student is terminated by the school;

(b)        The date of receipt of written notice from the student; or

(c)        Ten school days following the last date of attendance.

  1. If tuition and fees are collected in advance of entrance, and if after expiration of the 72 hour cancellation privilege the student does not enter school, not more than$100 in nonrefundable administrative feesshall be retained by the school for the entire residence program or synchronous distance education course.
  2. If a student enters a residence or synchronous distance education program and withdraws or is otherwise terminated, the school or college may retain not more than $100 in nonrefundable administrative fees for the entire program. The minimum refund of the remaining tuition and fees will be the pro rata portion of tuition, fees, and other charges that the number of hours remaining in the portion of the course or program for which the student has been charged after the effective date of termination bears to the total number of hours in the portion of the course or program for which the student has been charged, except that a student may not collect a refund if the student has completed 75 percent or more of the total number of hours in the portion of the program for which the student has been charged on the effective date of termination.
  1. Refunds for items of extra expense to the student, such as books, tools, or other supplies should be handled separately from refund of tuition and other academic fees. The student will not be required to purchase instructional supplies, books and tools until such time as these materials are required.  Once these materials are purchased, no refund will be made.  For full refunds, the school can withhold costs for these types of items from the refund as long as they were necessary for the portion of the program attended and separately stated in the enrollment agreement. Any such items not required for the portion of the program attended must be included in the refund.
  2. A student who withdraws for a reason unrelated to the student’s academic status after the 75 percent completion mark and requests a grade at the time of withdrawal shall be given a grade of “incomplete” and permitted to re-enroll in the course or program during the 12-month period following the date the student withdrew without payment of additional tuition for that portion of the course or program.
  3. A full refund of all tuition and fees is due and refundable in each of the following cases:
  • An enrollee is not accepted by the school;
  • If the course of instruction is discontinued by the school and this prevents the student from completing the course; or
  • If the student’s enrollment was procured as a result of any misrepresentation in advertising, promotional materials of the school, or representations by the owner or representatives of the school.

 

 

REFUND POLICY FOR STUDENTS CALLED TO ACTIVE MILITARY SERVICE

A student of the school or college who withdraws from the school or college as a result of the student being called to active duty in a military service of the United States or the Texas National Guard may elect one of the following options for each program in which the student is enrolled:

(a)        if tuition and fees are collected in advance of the withdrawal, a pro rata refund of any tuition, fees, or other charges paid by the student for the program and a cancellation of any unpaid tuition, fees, or other charges owed by the student for the portion of the program the student does not complete following withdrawal;

(b)        a grade of incomplete with the designation “withdrawn-military” for the courses in the program, other than courses for which the student has previously received a grade on the student’s transcript, and the right to re-enroll in the program, or a substantially equivalent program if that program is no longer available, not later than the first anniversary of the date the student is discharged from active military duty without payment of additional tuition, fees, or other charges for the program other than any previously unpaid balance of the original tuition, fees, and charges for books for the program; or

(c)        the assignment of an appropriate final grade or credit for the courses in the program, but only if the instructor or instructors of the program determine that the student has:

(1)  satisfactorily completed at least 90 percent of the required coursework for the program; and

(2)  demonstrated sufficient mastery of the program material to receive credit for completing the program.

The payment of refunds will be totally completed such that the refund instrument has been negotiated or credited into the proper account(s), within 60 days after the effective date of termination.

 

GRIEVANCE POLICY 

If a student has any grievance or complaint, it is the student’s responsibility to discuss those matters with his/her instructor. If a solution is not reached, the student and the instructor must contact the Texas Workforce Commission, Career Schools and Colleges, 101 East 15th Street, Austin, Texas 78778-0001, 512-936-3100 or http://csc.twc.state.tx.us. The school guarantees that it will abide by any decision or opinion by the Texas Workforce Commission.